Approve and promote
Sign off a recipe, send it into Recipe Manager, approve many at once, and recall a promoted recipe.
A recipe goes live in two steps: a manager approves it, then promotes it into Recipe Manager.
Kitchen plan Promoting needs the Kitchen plan. Approving does not.
Who can do it
Approving, promoting and recalling need a Company Manager, Company Owner or Super-Admin. Managers below Company Manager only see Menu Items for the brands they are assigned to.
Approve a recipe
A recipe can be approved once every ingredient is matched or created as a new item.
- In the editor: open stage 3 Approve & promote and click Approve recipe.
- From the Recipes list: ⋯ > Approve on a fully matched draft.
- Many at once: ⋯ > Approve all ([n]) at the top of the Recipes list. It approves every fully matched draft, sub recipes first.
Approval is a single sign-off. Promoting a dish also takes its draft sub recipes with it.
Promote a recipe
The Promote gate in the editor shows two checks: All ingredients resolved and Recipe approved, with a link to fix whichever is not done. A category is also required.
Then:
- In the editor: click Approve & promote.
- From the Recipes list: ⋯ > Promote on an approved recipe.
- A whole brand: pick the brand, then ⋯ > Promote all approved on the Menu items lane.
You will see "[name] promoted to the main system."
Promoted dishes arrive switched off
A newly promoted Menu Item lands in Recipe Manager as Non-active. It does not appear on your menu until you give it an image, a description and a price, and set it to Active. See Put a dish live.
If your plan does not include promote, ChefAdmin opens the upgrade page. See Plans.
Estimated cost
The Promote gate shows an estimated cost, per serving when the yield is a number of portions, otherwise per batch. It tells you how many ingredients are priced. It is an estimate for quoting only; the real cost is worked out in Menu Manager from what you buy. It does not appear until at least one ingredient has a price.
Recipes sent from the chef app
A chef can send a recipe from their own space with Ready for approval. It appears in Engineering marked Waiting for approval, sent by [name], and Changed since sent if they edit it afterwards. Match its ingredients, then approve and promote it like any other recipe. It stays the chef's until you promote it.
Recall a promoted recipe
Made a mistake? On the Recipes list, choose ⋯ > Recall to Engineering on a promoted recipe. It goes back to Approved so you can edit it and promote again.
You can only recall a Menu Item that is still Non-active, or a sub recipe that no other recipe uses. If it is already live, set it to Non-active first, or change it in Recipe Manager, which keeps the old one as a previous .
To change a live recipe without recalling it, choose ⋯ > Duplicate to edit, make your changes and promote the copy as a new version.