Set up your kitchen
For owners and managers. Upgrade to the Kitchen plan, set up brands, branches and users, put your menu live and close your first purchasing loop.
This guide takes you from recipes in Engineering to a kitchen running on ChefAdmin. It needs the plan. Kitchen plan
1. Upgrade to Kitchen
Open the upgrade page
Sign in at kms.chefadmin.com. Click the upgrade card at the foot of the sidebar, or try to promote a recipe; either takes you to the plans page.
Choose your size
The Kitchen price starts at USD 60 a month for 1 location and 2 brands. Use the Brands and Locations steppers to add more: USD 10 a month for each extra brand and USD 20 a month for each extra location. The button shows your monthly total.
Pay
Checkout is handled by Stripe. When payment goes through, the desktop reloads with the full system unlocked. If it asks you to, sign in again to load your kitchen.
Two logins after upgrading
The person who upgrades becomes the Company Manager, who runs the day-to-day system. We also email a separate Company Owner login, under the subject "Your ChefAdmin subscription is active", which holds the account, billing, brands and users. Keep both.
Prefer to talk it through first? On the plans page choose Or request a callback and we will set it up with you.
2. Set up brands, branches and users
Do these in order, from Settings in the sidebar.
Brands
Settings > Brand > Add New Brand. A is a concept with its own menu. Enter the Brand Name, and optionally a target Brand FCR % and a logo. Your free kitchen brand is already there; rename it rather than creating a duplicate.
Branches
Settings > Branch > Add New Branch. A is a physical location. Enter the name, city, address and the brands it serves. Tick Central Kitchen if this branch produces for others, and tag each normal branch to its .
Users
Settings > Users > Add New User. Choose the role, then tick which screens the person can use. Who can add whom:
| You are | You can add |
|---|---|
| Company Owner | Company Manager |
| Company Manager | Brand Manager, Branch Manager |
Passwords must be at least 10 characters.
Suppliers
Settings > Supplier List. Add the suppliers you buy from. You will link them to ingredients in the next part.
Full details are in Settings and admin.
3. Put your menu live
Promote recipes from Engineering
In Engineering, finish each recipe: every ingredient matched, then approve it. Approving and promoting a Menu Item takes its draft sub recipes with it. See Engineering.
Activate them in Menu Manager
Promoted recipes arrive Non-active. Give each one an image and a description in Recipe Manager, then in Menu Manager > Menu Items click its name to set the selling price, and change its status to Active. See Put a dish live.
4. Close your first purchasing loop
Your costs only become real when you buy and receive at real prices. The Get purchasing live card on your Menu Items page walks you through three steps:
Procure your menu
Assign suppliers opens Procurement, where you give every ingredient a supplier and price.
Raise your first order
Raise a purchase order turns a supplier list into an order at real prices.
Receive it
Receive an order when the delivery arrives. This closes the loop, and the card disappears.
Why this matters
Food cost in ChefAdmin is not a report you switch on. It stays true because the prices come from what you actually order and receive. Keep ordering and receiving through ChefAdmin and your numbers keep up with you.